Grade Changes
In Fall 2021, SMU implemented a new policy giving instructors a two-week ‘grace period’ to make grade changes within the grade rosters of their courses. Only instructors who have the ability to approve the grade roster when submitting grades will have the ability to change grades. Instructors will be able to change grades from the time the grade roster is posted until 11:59 PM on the 14th day after the last day of final exams for the term.
- Grades of W are not eligible to be changed.
- Letter grades may not be changed to F or I.
- Additional documentation is needed to assign a grade of F or I. For this type of grade change, please submit the .
- Grades of F or I may be changed to letter grades.
Step 1:
Navigate to the Final Grade Roster for the course in which you wish to make a grade change. This can be done through the Faculty Center in the same way you access the roster to enter final grades. Once a grade is posted, the ‘Request Grade Change’ button will appear. Note, this button will not be visible if a grade has not been posted or if it is outside of the two-week grace period.
Step 2:
Clicking the Request Grade Change button takes you to the Grade Change page. A list of students with current posted grades loads. The drop-down field in the Official Grade column can be used to change the posted grade.
Notes:
Grades of W are not able to be changed and do not have a drop-down menu.
Grades of I and F do not appear in the drop-down menu. To change a grade to an I or F, you must contact your respective records office.
If the original grade in the drop-down menu shows as (Invalid Value), the original grade is either an I or an F. This can be confirmed by clicking ‘Return to Grade Roster’ at the bottom of the screen. These grades can be updated to new letter grades using the drop-down.
Step 3:
Once you have made all your changes using the drop-down, scroll to the bottom of the screen and click submit. Please note – once you click submit the grade change is instant. The grade immediately updates on the student’s transcript. Please double check your work before clicking submit. After you click submit, scroll up and look for a ‘success’ message next to each grade you changed.
Step 4:
Scroll to the bottom of the screen and click ‘Return to Grade Roster.’ You may now review the grades you changed. The original grade will show in the ‘Roster Grade’ column. The new grade will show in the ‘Official Grade’ column. Additional grade changes can be made by following the same procedure.