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Reservations

Reservations are only available to SMU Student organizations in good standing and SMU academic or business departments. Individual wishing dedicated space should see Drop-In Use below. 

Reservations serve the SMU students, faculty and/or staff. Reservations serving external-to-SMU are Special Events. See Events below.

Return space to original condition and format or additional fees will apply including but not limited to: damage, cleanliness, trash removed, scuff marks, classroom configuration, equipment returned, etc.

If in doubt or not sure, submit the Dedman Center . A Campus Recreation representative will respond by email with more information and instructions.

Reservation Rules

• • Requests must be received 3 days before the desired date.
  • Requests only accepted from authorized representatives of the organization (officer listed on organization page in SMU 360) or academic/business department may request to reserve space.
  • Attendees and participants must be SMU students, faculty, and staff with SMU ID.
  • May not be hosted or sponsored by external-to-SMU groups, associations, businesses or organizations.
  • No fee, charge, or monetary donation to participate or attend the reservation.
  • No food.
  • No drinks including open containers and canned beverages.  Drinks with resealable containers are permitted.
  • No tobacco/vaping on property, including exterior tanning pool and sand volleyball courts.  
  • No possession, consumption, or under influence of alcohol or drugs on property. 
  • If the reservation involves an instructor not employed with SMU Campus Recreation or external-to-SMU vendor, the organization or department will need to seek approval from SMU Student Affairs before reservation will be approved.
  • Reservations must be within regular operating hours and do not require additional personnel or resources.
  • Studio reservations do NOT include access to storage closets or stereos.
  • Reservations do NOT include tables, chairs, or dedicated equipment unless agreed upon by SMU Campus Recreation in writing.
  • Decorations must be approved by Campus Recreation.
  • Reoccurring reservations are limited to 6 hours/week and no longer than 3 hours in a single day.
  • Exceeding approved reservation times will result in charges equivalent to the hourly rental rate.

  RESERVATION INSTRUCTIONS

   

  • Enter SMU Stable
  • Submit an Indoor Reservation Request (Do NOT submit and Event Request or Event Support)
    • Enter desired date(s) and times. Select Show More dropdown
    • Find building name (Dedman Center for Lifetime Sports)
    • Select Search
    • Select the desired space (if unable to select space, it is not available for the entered date and/or times)
    • Click Continue
    • Complete the fields on the following page
      • Please include organization/department name in the title and description.
      • Use the Description to provide details of who the reservation will serve and activities.
    • Select Continue
    • Select the Repeat This Reservation for reoccurring reservation requests for the 1) Same Space, 2) Same Times, and 3) Same Day for Multiple Weeks or Multiple Days of the Week.
  • An individual Indoor Reservation Request is required for each space.
  • RESERVATION REQUEST DOES NOT DETERMINE RESERVATION APPROVAL.
  • A member of the SMU Campus Recreation Reservations/Events will contact you with any questions.
  • Upon Reservation Request approval, the requester will receive an email confirmation with an outline of the limitations, restrictions and rules. 

   

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Crum Lacrosse, Intramural Field, and Outdoor Rec Tennis Courts

• Return fields or courts to original condition including picking up trash, remove personal items, return borrowed equipment, etc.
• No animals on the fields or courts.
• No vehicles on the fields or courts including but not limited to bicycles, golf carts, scooters, etc.
• No tents, canopies, or structures on the fields or courts.
• No food allowed on the fields or courts.
• No alcohol, smoking, or tobacco use on property.
• Activity may be delayed or cancelled due to inclement weather.

For Crum Lacrosse and Intramural Field Reservations, submit the Campus Recreation .

Drop In Use

Individual use of selected Dedman Center spaces on a first-come, first-served basis.

• Restricted to Mat Room Studio, Studio 2, and Studio 3. 
• Individuals will be held responsible for damage and cleanliness.
• Not permitted within 15 minutes of an upcoming reservation.
• Limited to 1 hour.
• NO stereo, AV, or access to equipment in storage closets. 
• No tape on mirrors, windows, floor, or walls.
• Drop-In Use will be documented to the individual requesting to utilize the space.

DROP-IN INSTRUCTIONS

• Arrive in-person at the Dedman Center front desk to inquire of space availability and check-out the space.
• SMU ID or Dedman Member Card will be needed for Drop-In Use.
• Upon arrival to space, report any damage or cleanliness issues to the front desk BEFORE using the space.
• Return equipment to the proper location, remove trash, close and lock door, and report to the front desk to pick up ID.
• SMU Campus Recreation reserves the right to suspend Dedman Center privileges, place holds on accounts, and report for Community Standards and Conduct cases until balance paid.

Events

Events will involve contractual agreements with the University and/or SMU Campus Recreation, demonstration of liability insurance, and applicable fees and charges. 

Dedman Center Rules and University Policies apply.

For Dedman Center facility use, an Event is defined as:

• Hosted, sponsored, organized, or provided by an external-to-SMU organization, group, association, or business.
• External-to-SMU attendees or participants.
• Charge, fee or donation to participate or attend including philanthropy events.
• Outside normal operating hours.
• Involves the serving or distribution of food.
• Activities involving minor children.
• Involves vendors and/or require special set up/breakdown, additional equipment or services, or manipulation and changes to existing facility spaces.
  • External-to-SMU vendors will require copies of contract with organization and Certificate of Insurance (COI) meeting University requirements and listing 91��Ƭ�S�ϼ� (SMU) as additionally insured.
• Activity or attendance numbers require additional staffing for proper facility risk management and supervision.

Please contact SMU Campus Recreation Reservation/Events for more information.

EVENT INSTRUCTIONS

 must be received 4 weeks in advance of the desired date.

A member of the SMU Campus Reservation and Events team will be in contact by email upon receipt of the Reservation/Event Inquiry Form.