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This role is an on-campus, in-person position.

Provides administrative support to the office of the Executive Director of Student Development and Engagement, and the offices that are under the Student Development and Engagement umbrella, Office of Social Change and Intercultural Engagement, and the Women and LGBT Center. Provides front line service and information to students, other offices, staff members, faculty, parents, and visitors. Coordinates scheduling and appointments/calendaring, office management, and administrative details for the Executive Director and the Student Development and Engagement team.

Essential Functions:

• Coordinator for the Executive Director of Student Development and Engagement - receives incoming calls, facilitates maintenance of confidential personal files as well as student records, coordinates correspondences, maintains complex calendars, makes travel arrangements, schedules events (receptions,luncheons, programs, etc.) and assist the Executive Director as needed.
• Provides administrative support to the two Directors under the Student Development and Engagement umbrella as needed, ordering supplies, attending staff meetings when necessary, coordination of all paperwork related to payrolll, accounts payable, accounts receivable, and travel reports.
• Coordinates and updates SCIE's webpage and social media. Monitors SCIE's office email. Manages requests for workshops and presentations. Oversees departmental marketing initiatives in collaboration with the appropriate offices. 
• Supports the implementation and realization of the goals and learning domains in the student affairs strategic plan.
• Serves as an engaged member of the Student Development and Engagement Team, assisting in the implementation of programs and initiatives as well as attending staff meetings, retreats, and professional development opportunities. 
• Other duties as assigned.
• Occasional evening/weekend hours are required for program assistance.

Education and Experience:

• A high school diploma or equivalent is required.
• A minimum of four (4) years of experience is required. Previous experience working in Microsoft Office and PeopleSoft is required.

Deadline to Apply:

Priority consideration may be given to submissions received by November 8, 2024.
This position is open until filled. 

This role is an on-campus, in-person position.

The staff member manages the SMU Students Association Comptroller's Office and is charged with the accounting, accounts payable, banking, cash flow forecasting, escheat reporting, financial statement preparation, and tax reporting for the Student Senate and 300+ student organizations. The staff member works with the Student Center and Activities team to advise and support student organizations and their events and to encourage student involvement. Duties include supervision and training of student staff, monitoring compliance with University accounting and fiscal policies, detailed handling of financial activity/transactions, and training for organization leaders. They respond to stakeholders' inquiries and communicate policies and expectations on the proper usage of the Comptroller's office. The staff member is a member of the Student Center and Activities team and works in service of the departmental mission and divisional strategic plan.

Essential Functions:

• Manages weekly check request process; ensures accuracy of banking records (2500+ transactions/year); account inquiries and reconciliations; deposits, sales tax, and 1099 reporting; cash flow projections for budget funding; research/report unclaimed funds; campus lead for "SMU360", campus engagement platform E-stores; reconcile/transfer student groups’ gifts from SMU to the student comptroller bank.
• Hires, trains, and supervises student staff, including management of job tasks and schedules. Advises the Student Senate Finance Chair, Finance Committee, and Student Body Treasurer in their work with the Comptroller's office. Develops, maintains, and communicates procedures.
• Responsible for annual preparation and reporting of Student Senate financial statements. Establishes year-end close calendar in conjunction with the University Controllers Office and initiates required tasks. Serves as point person for internal control evaluation each year in conjunction with the annual audit of SMU. Responsible for managing the information needed for the annual Agreed Upon Procedure (AUP) engagement.
• Develops materials and presents at training sessions to educate student organization officers and campus partners on office policies and procedures. 
• Other duties as assigned.
• Occasional evening and/or weekend work may be required.

Education and Experience:

• A Bachelor’s degree is required. A degree in finance or accounting is strongly preferred. A degree in higher education or student development is preferred. 
• A minimum of one (1) year of experience is required. Finance/Accounting work experience and/or education is strongly preferred. Experience in a college setting and with student organizations is preferred. 
• A CPA/MSA is preferred. 

Deadline to Apply: 

This position is open until filled.